The University of Alaska will provide opportunities appropriate for employment of its students.

A. Students will be accorded fair and equal opportunity to enter into and continue in university employment on the basis of eligibility, qualifications and performance.

B. Employment opportunities specifically made available for students are intended to supplement other sources of a student's financial support and/or promote academic and career development.

C. Each MAU, after conferring with student government, will establish rules and procedures which encourage the creation of opportunities for student employment and which recruit, screen, select and employ students to appropriate positions.

D. Student positions such as fellowships, graduate assistantships, internships, resident firefighters, campus security officers (CSO), or employment directly related to a program of study may require other pay type or terms and conditions not covered by this policy.

(04-17-98)

A.   Scope

Student employment status will be defined as nonexempt, temporary employment that is non-continuous and variable as necessitated by both department requirements and student academic schedules.

B.   At-will Employment

Student employment has been designated as at-will employment. Because of the at-will nature of student employment, the student employee or the university may terminate employment at any time for any reason or no reason. Notice of termination initiated by either the student or the university must be made in writing. A student may appeal a decision to terminate to the director of the regional personnel office. This review and determination is the university's final decision and is the exclusive remedy.

C.   Eligibility Criteria for Student Employment

1. To be eligible for student employment, an applicant must:

a. Be enrolled in the University of Alaska system with a minimum of six credit hours in the current semester of employment; or

b. Have been enrolled the preceding semester for six or more credit hours and demonstrate plans to enroll for six or more credit hours in the next semester for employment between semesters; and

c. Have at least a 2.0 cumulative grade point average (GPA) or approval from the MAU Senior Student Services officer or his/her designee.

d. Students enrolled in non-traditional programs of study will be considered eligible for student employment with the approval of the Senior Student Services officer.

e. An applicant must provide evidence of enrollment as outlined above to substantiate employment eligibility.

2. Individual campuses may implement more stringent eligibility requirements than the five listed above. Regional personnel offices will make information regarding eligibility criteria available to students, faculty, and staff.

3. Because employment must not interfere with class attendance, a student will not be eligible for student employment when the defined hours of work would interfere with the student's academic schedule.

4. High school students who are enrolled or who intend to enroll with the University of Alaska system may be eligible for student employment. Requests must be in writing and forwarded to the regional personnel office for review and consideration.

D.  Limitations to Student Employment

A person employed in a student employment job may not simultaneously hold a faculty or staff position with the University of Alaska system.

E.  Recruitment, Screening, Selection, and Placement

The recruitment, screening, selection, and placement procedures for employment of students are generally defined in Regents' Policy and University Regulation on recruiting and staffing of personnel. However, in order to accommodate academic requirements, administrative efficiency, or other reasons identified in writing by the hiring authority or university, the regional personnel office and/or affirmative action officer may approve specific processes if they are in compliance with appropriate state and federal law.

F.  Compensation

1.  The salary schedule for student employment will be designed to compensate for skill level, responsibility, and experience requirements. It will take into consideration such things as the level of supervision required and the non-monetary benefits provided: flexibility to accommodate academic schedules, on-the-job-training, the promotion of academic and career development, the position's eligibility to students only, and the advantages of working in the university community.

2.  The salary schedule and criteria for placement and movement will be set forth in University Regulation.

G.  Exemptions from Deductions Required by the Internal Revenue Service

To be considered exempt from Social Security and Medicare tax, student employees must meet enrollment requirements stipulated by the Internal Revenue Service. The regional personnel offices will maintain, and make available, information regarding student taxation.

H.  Hours of Employment

Student employment will normally not exceed 20 hours per week during a semester or 40 hours per week between semesters or during summer sessions. Regular and reoccurring exceptions to this schedule must be made in writing and approved in advance by the MAU Senior Student Services Officer or his/her designee. Notification of approved exceptions must be sent to the regional personnel office.

I.  Employment Files

Employment-related files will not be included in a student's educational record, except for that portion of the employment experience which pertains to academic performance.

(04-17-98)