MEETING NOTES

UAF Working Group

 

Wednesday, May 25, 2005

Kayak Room 3:00-4:30p.m.

Rasmuson 408

 

Attending:	Tim Bauer	Heather Havel (co-chair)	Hild Peters
	Elizabeth Belknap (phone)	Gretchen King	Jackie Stormer (co-chair)
	Crystal Goula (phone)	Julie Larweth	Tom Moyer
			Marlene Wright
Absent:	Jane Betzer	Joshua Kugler	Scott McCrea
	Cassandra Heide	Martin Leonard	Mani Owens
	Ilana Kingsley	Wayne Marr	Kay Thomas
	Brenda Knavel

 

      Group procedures (second draft)

          Reviewed 5/19/05 draft.

          Heather collecting changes, will send out for review. Send changes to the revised draft to the listserv by 6/1/05.

          MAUs will use existing form for now, but need to develop a form for UAF eventually.

 

   Pilot update

          Live date: June 7

          Uaonline should be back soon, paper process to be in place first. HR hasn’t bought in yet—issues with help desk student access to confidential Banner records.

          Blackboard CPIP being worked on – SCT notified of it being sent to them soon.

 

      Announcements procedures (final draft)

          Discussed 5/23/05 draft.

          Heather collecting changes, will send out for review. Send changes to the revised draft to the listserv by 6/1/05.

          Heather to make final WG changes and get draft to Tom Moyer.

 

      myUA brochure discussion

          Discussed draft brochure provided by SW

          Purpose of the brochure: let people know what a portal is and why it is and why people should use it.

          Plan is to mail to each rural student and leave behind at meetings, on tables, etc.

          Send suggested revisions to the brochure to Heather by 6/1/05.

 

      Communications meetings update

          Committee has met twice in the past week to discuss communicating the soft rollout to the university community.

          Brochure review (see above)

          To use the portal, users first have to be activated in eDir. SW plans to send simultaneous e-mails from the eDir admin and President Hamilton beginning June 8. Messages will be sent to all faculty, staff and enrolled summer students on a staggered basis (300-500/day) so help desks aren’t overwhelmed with calls.

 

      Next meeting

          June 8, 3:00-4:30 p.m.