MEETING NOTES

UAF Working Group

 

Wednesday, December 21, 2005

Kayak Room 9:30-10:30a.m.

Rasmuson 341

 

Attending:	Heather Havel (co-chair)	Joshua Kugler	Jackie Stormer (co-chair)
	Cassandra Heide	Julie Larweth	Kay Thomas
	Crystal Goula	Scott McCrea	Marlene Wright
	Gretchen King
Also Attending:	Carla Browning	Tom Moyer	Michael Scott
	Marmian Grimes	Rory O'Neill	Steve Smith
	Beth Mercer	John Pile	Bill Wakefield
	Martin Miller
Absent:	Tim Bauer	Ilana Kingsley	Wayne Marr
	Elizabeth Belknap	Brenda Knavel	Hild Peters
	Jane Betzer	Martin Leonard

This meeting was set up so that Steve Smith, CITO, could discuss UAF’s readiness to market MyUA.

Steve attended the December Board of Regents meeting and he, along with two UAA students gave a verbal presentation on MyUA and the status of the project. It was well received.

In January or February, Steve hopes to present MyUA to the state Legislature.

One current problem is that Banner 7 is not working well with MyUA. The IT team is working on fixing this. A stress test is planned during registration and fee payment in January to determine how the portal and Banner connection will perform during peak periods.

Steve outlined three main pieces that have to be done before MyUA can be signed off by him. He hopes to have all three done by the end of January. The three items are as follows:
    1.    identities – password synchronization between Edir and UAA and UAS’s directory services. UAF is not affected by this.
    2.    email – there are some possible issues with email accounts added by the user using POP3 accounts but having the primary email account be a MAU associated account.
           This may put users over their email quota.
    3.    timeout – exploring setting the timeout based on user roles. It has been decided to set the default timeout right now to 30 minutes.

Each MAU is expected to decide how/when to deploy and market the portal. Steve hopes that UAF can market MyUA soon after he signs off on the technical aspects of the project.

Bill added the following to Steve’s three items:
    1.    Authorization Wizard – users will not know they are using Edir.
    2.    Edir Account Activation process

Jackie brought up that the UAF MyUA Working Group decided last year that a softer spring marketed rollout with more marketing done in the fall would be the best way to do things. Tom mentioned that there has been money budgeted for the MAU’s to use for marketing MyUA.

Julie suggested making sure that everyone understands that growth is expected and that the more information shared to everyone about MyUA the better. Let people know if there are any problems and that they are being addressed.

Suggestions for UAF to use for Marketing: January 22nd Council of Rural Directors January 27th PIOC meeting March 23rd – Internet2 day Staff Council demonstration Faculty Senate demonstration Clubs Meeting (mandatory for funding)

The UAF Working Group will meet in January to discuss a plan for marketing the portal.