Board of Regents

Board of Regents Meeting 
June 18-19, 1998 
Butrovich Building 
University of Alaska Fairbanks Campus 
Fairbanks, Alaska

PUBLIC COMMENT INFORMATION

Individuals wishing to speak to the Board of Regents are asked to sign up on Friday morning, June 19, 1998. Sign-up sheets will be available starting at 8:00 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents, President Komisar and the chancellors by the Board of Regents' Officer immediately following the meeting.

 

MEETING SCHEDULE AND AGENDAS

Full agendas with references are available at all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@orca.alaska.edu.

 

MEETING SCHEDULE

Thursday, June 18, 1998:

8:00 a.m. - 11:00 a.m. 
Academic & Student Affairs Committee will meet in the Regents' Conference Room, Butrovich Building.

8:00 a.m. - 11:00 a.m. 
Finance, Facilities and Land Management Committee will meet in the Sherman Carter Conference Room, Butrovich Building.

11:00 a.m. - 1:00 p.m. 
Human Resources Committee will meet in the Regents' Conference Room, Butrovich Building.

1:00 p.m. - 6:00 p.m. 
Committee of the Whole will meet in the meeting in the Regents' Conference Room, Butrovich Building. An Executive Session is scheduled as the last item of business and is expected to last 30 minutes.

6:30 p.m. - Farewell Dinner honoring Jerry and Natalie Komisar for invited guests.  Jade Room, Princess Hotel.

Friday, June 19, 1998:

7:00 a.m. - 8:00 a.m. 
Audit Committee will meet in the Regents' Conference Room, Butrovich Building.

8:00 a.m. - 8:30 a.m. 
Nominating Committee will meet in the Regents' Conference Room, Butrovich Building.

9:00 a.m. - 5:00 p.m. 
Full Board meeting in the Regents' Conference Room, Butrovich Building. The Board will hear public testimony at approximately 8:00 a.m.  An Executive Session is scheduled as the last item of business and is expected to last one hour. 

6:34 p.m. - Alaska Airlines Flight 196 departs for Anchorage/Juneau

 

AGENDAS

*Times for board meetings are subject to reordering and other modofications within the June 18-19, 1998 timeframe.

 

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Thursday, June 18, 1998; *8:00 a.m. - 11:00 a.m. 
Regents' Conference Room, Butrovich Bldg., UAF 
Fairbanks, Alaska

Committee Members: 
Sharon D. Gagnon, Chair 
Chancy Croft 
Elsa Froehlich Demeksa 
Annette M. Nelson-Wright 
Joe J. Thomas 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Presentations:  Professional Accreditation Reports on Programs at the University of Alaska Fairbanks

A.  Journalism and Broadcasting

B.  Computer Science

IV. Consent Agenda

A.  Approval of Ph.D. Program in Marine Biology at University of Alaska Fairbanks

B. Approval of M.S. and Ph.D. Programs in Environmental Chemistry at University of Alaska Fairbanks

C. Approval of Policy 09.06 - Services for Students with Disabilities

V. Ongoing Business

A.  Report on the Feasibility of Instituting a Uniform Course Numbering System

B. Report on Professional Accreditation

VI. New Business

A.  Report on the Alaska Wilderness Studies Program at the University of Alaska Anchorage

B. Report on Impact of Faculty Turnover on the Academic Program

VII. Future Agenda Items 
VIII. Adjourn

This motion is effective June 18, 1998."

III. Presentations

Professional Accreditation Reports on Programs at the University of Alaska Fairbanks

In response to the interest of the Academic and Student Affairs Committee in the professional accreditation of university programs, a series of presentations has been undertaken, highlighting at each meeting programs of the host MAU. (A table depicting University of Alaska programs which currently hold professional accreditation is presented in Reference 4).

A.  Journalism and Broadcasting  [Table III.A - 15 minutes]

Lael Morgan, Acting Chair of Journalism and Broadcasting, will discuss the 1997 accreditation report from the Accrediting Council on Education in Journalism and Mass Communication. A summary of the report is provided in Table III.A.

 

B. Computer Science  [Table III.B - 15 minutes]

Kara Nance, Computer Science Coordinator, will discuss the 1997 accreditation report from the Computer Science Accrediting Commission of the Computing Sciences Accreditation Board. A summary of the accreditation report is provided in Table III.B. Discussion will also describe the collaboration between UAA and UAF faculty in delivering the M.S. in Computer Sciences to students in Anchorage.

IV. Consent Agenda

A.  Approval of Ph.D. Program in Marine Biology at the University of Alaska Fairbanks [Reference 1 - 20 minutes]

The University of Alaska Fairbanks requests approval of a Ph.D. degree program in Marine Biology. The School of Fisheries and Ocean Sciences currently offers the M.S. in Marine Biology, and has been meeting the demand for Ph.D. study through the UAF graduate interdisciplinary program. However, the ability to advertise and recruit for a definitive program would enhance the ability of the School to attract a greater number of students with excellent qualifications. The program would educate students through course work and a research-based thesis, taking advantage of opportunities to conduct research in the Arctic, Bering Sea, and Gulf of Alaska regions. An increase in graduate student research would increase the School's capability to address significant questions about Alaska's marine life.

Having provided the interdisciplinary degree, the faculty, courses, and precedents for offering the degree are already in place. The program would build upon the resources already available through the M.S. program in Marine Biology and the Ph.D. program in Oceanography. With no increase in resources other than through tuition receipts, the program could accommodate an enrollment of up to 15 students. Based on past experience and the ability to publicize the availability of the program, enrollment is anticipated to increase to a constant level of about 10. Four marine biology students have already graduated from interdisciplinary Ph.D. programs, demonstrating the School's ability to attract and retain students even without a formal program. Five other students are currently enrolled who have expressed a preference for a program specifically in Marine Biology. The program would be available in both Juneau and Fairbanks; Juneau- and Fairbanks-based courses have been made available to students in either location by distance delivery.

While it is difficult to assess the job market at the Ph.D. level, an estimated 120 positions are likely available yearly in the United States and Canada specifically for persons specializing in marine or aquatic biology. The number of Ph.D.s per year awarded nationally in marine biology are relatively few, particularly those with specialization in high-latitude ecosystems and organisms. With the interest of national funding agencies on arctic and subarctic research and state concern over the fishing industry, opportunities for employment for UAF graduates seems secure. Indeed, the four recent graduates with interdisciplinary degrees found positions immediately.

The program is planned for continuation until no new enrollments occur for three years. In that event, preparations would be made for program deletion.

The program proposal is presented in Reference 1.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Ph.D. program in Marine Biology at the University of Alaska Fairbanks. This motion is effective June 18, 1998."

B. Approval of M.S. and Ph.D. Programs in Environmental Chemistry at the University of Alaska Fairbanks [Reference 2 - 20 minutes]

The University of Alaska Fairbanks requests approval of M.S. and Ph.D. degree programs in Environmental Chemistry. The goal of these degree programs is to train scientists for research, teaching, and other professional positions in fields such as atmospheric chemistry, environmental chemical measurement, marine chemistry, chemical aspects of global change, and related fields of environmental chemistry with particular emphasis on northern environments. The program will complement the graduate programs in Biochemistry and Molecular Biology and existing graduate environmental programs by emphasizing chemical aspects and chemical approaches to understanding environmental phenomena. The program would also improve the quality and efficiency of undergraduate teaching in chemistry and biochemistry through provision of well-qualified graduate student teaching assistants.

Because a working graduate environmental chemistry program has already been developed through the graduate interdisciplinary degree program and the M.S. in Chemistry, no increase in resources beyond that of tuition generated will be needed to support the program. With currently available resources, the program could enroll up to 20 Ph.D. and 10 M.S. students. Given the interest expressed in environmental chemistry areas by current applicants, enrollment is expected to increase from the current 11 graduates through publicizing and recruiting for a well-defined program of study.

Program graduates will be well qualified for research, instruction, management, and policy-making professional positions, particularly in Alaska and polar regions. Studies by the American Chemical Society of the national demand for chemists indicate a need for more professionals, especially in environmental chemistry. With the current low unemployment rate among all chemists with graduate degrees and a growing demand for environmental chemists, employment opportunities are predicted to be particularly good. The market appears to be unsaturated by the 23 graduate environmental chemistry programs across the country.

While no termination date is planned for the program, if the target of producing two Ph.D. graduates per year after five years is not met, faculty resources will be redirected.

The full program proposal is presented in Reference 2.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the M.S. and Ph.D. programs in Environmental Chemistry at the University of Alaska Fairbanks. This motion is effective June 18, 1998."

C. Approval of Policy 09.06 - Services for Students with Disabilities [Reference 3 - 15 minutes]

Drafts of Policy 09.06 - Services for Students with Disabilities, received first and second readings before the Academic and Student Affairs Committee in June and November of 1997. A draft incorporating committee concerns was forwarded to systemwide governance in December 1997. Comments and recommendations received from faculty and student governance groups have been reviewed and addressed. The senior student services officers, in presenting the program for approval, will discuss the main stipulations and the changes that have been made since the Academic and Student Affairs Committee reviewed the draft in November 1997; these changes are depicted in the proposal presented in Reference 3.

A matrix showing the history and upcoming schedule for the review of student affairs policies is presented in Table IV.C.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve Policy 09.06 - Services for Students with Disabilities, as presented in Reference 3. This motion is effective June 18, 1998."

V. Ongoing Issues

A.  Report on the Feasibility of Instituting a Uniform Course Numbering System  [15 minutes]

The Systemwide Academic Council will provide a progress report on its investigation of the feasibility of developing a uniform course numbering system.

One of the primary reasons for a common course numbering system, and in particular common course numbers, would be provision of readily available information on the transferability of courses. SAC will also discuss its initiation of an examination of current practices relating to transfer of courses among MAUs. This has been undertaken to see whether any issues remain to be resolved regarding transfer and examine whether any additional practices could be instituted to clarify the application of courses to meeting university degree requirements.

B. Report on Professional Accreditation  [Reference 4 - 15 minutes]

As part of the committee's examination of the practice of professional accreditation of programs, the Systemwide Academic Council will discuss the cost of maintaining professional accreditation and the benefit to students of graduating from an accredited program. A table depicting the costs and benefits of accreditation for University of Alaska programs is provided in Reference 4.

VI. New Business

A.  Report on the Alaska Wilderness Studies Program at the University of Alaska Anchorage  [Reference 5]

Shortly after the Alaska Wilderness Studies Program received its accreditation from the Association for Experiential Education, a climbing party under one of the program's mountaineering courses had an accident on Ptarmigan Peak, resulting in the death of two students. In response, the university undertook several reviews and investigations of the accident and the program itself.

Lee Gorsuch, Chancellor and Dan Johnson, Provost, University of Alaska Anchorage, will report on the findings within the context of the program's mission, history, student demand for courses, accreditation, organizational structure and management, and will outline the university's response. An executive summary of this report is provided in Reference 5.

B. Report on Impact of Faculty Turnover on the Academic Program [15 minutes]

The Systemwide Academic Council will describe the faculty turnover experienced in the last two years and discuss planning underway to maintain the quality of the academic program.

VII. Future Agenda Items

VIII. Adjourn

 

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Thursday, June 18, 1998; *8:00 a.m. - 11:00 a.m. 
Sherman Carter Conference Room, Butrovich Bldg., UAF
Fairbanks, Alaska

Committee Members: 
Joseph R. Henri, Chair 
Michael J. Burns 
Mary Jane Fate 
R. Danforth Ogg 
Lew M. Williams, Jr. 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Finance, Facilities and Land Management Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Consent Agenda

A.  Approval of Revisions to Facilities Policy 05.12.06 - Operations and Maintenance

B. Authorization of Bond Sale for UAF's Coal-Water Project and Partial Refunding of Series B General Revenue Bonds

C. Authorization of UAF SFOS Juneau Project Funding

D. Approval of Revised Project Budget, UAA Student Housing Project

E. Approval of UAF FY99 Deferred Maintenance Projects

F. Approval of Plan for Use of Stampede Mine Proceeds

G. Approval of Policy and Regulation 05.06 - Procurement & Property

IV. Ongoing Issues

A.  Status Report on Endowment Spending Rate

B. Status Report on the UAA Residence Hall Project

C. Status Report on the Brooks Building

D. Status Report on Capital Projects

V. New Business

VI. Future Agenda Items

VII. Adjourn

This motion is effective June 18, 1998."

III. Consent Agenda

A.  Approval of Revisions to Facilities Policy 05.12.06 - Operations and Maintenance [Reference 6]

At the April 16, 1998 meeting of the Finance, Facilities, and Land Management Committee, proposed revisions to the policy governing maintenance and repair (M&R) and renewal and replacement (R&R) were presented to the committee for comment. The changes followed earlier presentations and discussions on this topic that have occurred since the incremental spending increase in the policy was suspended for fiscal year 1998.

In proposing these changes, a great deal of consideration has been given to the implications associated with the change. Much has been accomplished relative to educating the legislature and the public about the deferred maintenance problem and in addressing many of the repairs through increased capital budget appropriations and additional operating budget commitments. Yet, with so much accomplished, much remains to be addressed, and the future commitment to this issue cannot be derailed by changes to the policy.

At the same time, this issue must be balanced against other realities. Since this policy was implemented, over $8.2 million has been added to the annual budget for this issue even though fewer state dollars are being appropriated today and considerable losses in purchasing power have occurred. While the university's facilities are greatly improved as a result of this commitment, there is almost no other aspect of the university where a similar statement can be made.

If the policy continues in its current form, an additional $18 million per year will need to be spent by the year 2002. Unless the pattern of the last few years reverses itself, this will need to occur while the university absorbs millions of dollars in inflationary cost increases and possibly even further reductions in its annual appropriation.

The other aspect that must be considered is that R&R costs normally are funded through capital appropriations rather than through a public entity's annual operating budget. While it is important that the university fully meet (100 percent) its maintenance and repair obligations from its annual operating budget appropriation, obligating the university to fund capital expenditures without considering the impact of this decision on other programs appears unwise in such an unstable financial environment and when as much harm already is occurring for many other programs.

In approving the changes in the policy, there will be no reduction in the university's funding for these expenditures, and funding for R&R expenditures could still occur based on the outcome of each annual budget process.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the revisions to Regents' Policy 05.12.06 - Facilities Operations and Maintenance, as presented in Reference 6 with the stipulation that each MAU's future expenditures shall be no less than the minimum approved budget, in total, for maintenance and repair and renewal and replacement in fiscal year 1998. This motion is effective June 18, 1998."

B. Authorization of Bond Sale for UAF's Coal-Water Project and Partial Refunding of Series B General Revenue Bonds  (Reference Bound Separately)

In September 1997, the Board of Regents authorized the university administration to proceed with the coal-water power plant construction and demonstration project, with a total project cost of $47.6 million. At that time, the board authorized the sale of general revenue bonds in the amount of $4.5 million plus costs of issuance, authorized work to proceed, and directed the administration to post appropriate IRS notice to allow future bond proceeds to be used to reimburse the university for its costs between then and the bond sale. Work commenced after the $3.8 million grant from Alaska Science and Technology Foundation was approved in December 1997. In April 1998, the board approved a bond sale of $5.483 million for the project including $645,000 for capitalized interest during construction and issuance costs with annual debt service of $400,000 per year through FY2024.

In April, the board also authorized the sale of $1.7 million, plus costs for issuance, in general revenue bonds for UAF's SFOS Juneau project. Debt service for this project was scheduled to be repaid from the Natural Resources Fund distributions. Because of the limited opportunity for bank-qualified bonds, the administration recommends that other sources be used to fund this project. This recommendation is addressed in a separate agenda item. The Natural Resources Fund would remain responsible for funding the debt service associated with that project.

In April, the board also authorized the sale of approximately $1.5 million in general revenue bonds for replacement of the university's library computer system. Subsequent negotiations with the suppliers have indicated that funds will be needed next spring. For reasons explained below, the administration recommends that bonds for the GNOSIS replacement system not be sold at this time. The system can be financed through our tax-exempt lease-financing contract if a general revenue bond sale closer to the time of actual need is not feasible.

The bond market is now very attractive for "bank qualified" tax-exempt bonds, offering potential interest rates ¼ of 1 percent lower than a normal non-bank-qualified issue. In order for the university's bonds to qualify, total tax-exempt debt issue for 1998 must be less than $10.0 million. The administration recommends that we take advantage of this potential opportunity to lower the debt service on the coal-water project. In the process, the university should also increase the savings associated with refunding a portion of the bonds issued in 1992.

Since the university has already entered into a tax-exempt equipment lease in the amount of $180,000, the regents are being asked to authorize a total bond issue of $9.820 million. The administration expects to sell the bonds on or about July 7. Appropriate resolutions and related documents have been prepared by bond counsel and are presented in the separately bound reference. A current estimate of issuance costs and bond sizing information and a draft Official Statement for the bond sale is also included.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the bond resolution as presented to the Finance, Facilities, and Land Management Committee. This motion is effective June 18, 1998."

C. Authorization of UAF SFOS Juneau Project Funding

As indicated above in item B., in April 1998, the board authorized the sale of $1.7 million, plus issuance costs, in general revenue bonds for planning, design, and initial construction of UAF's SFOS Juneau project. The use of revenue bonds was predicated on the funding of debt service payments through Natural Resources Fund distributions.

In August 1994, the Board of Regents declared certain revenue bond projects complete, and, in accordance with IRS rules and bond counsel advice, segregated and dedicated all unused funds ("Transferred Funds") to be used for UAF infrastructure designs and developments. The only IRS limitation is that the projects be capital, versus operational, in nature.

In January 1995 and June 1996, the Board of Regents authorized use of the "Transferred Funds" for a number of construction projects. The revenue bonds applicable to the "Transferred Funds" will mature by October 2007. Although interest earnings on the "Transferred Funds" are subject to arbitrage rebate, for which reserves have be set aside, the available funds have continued to grow. Uncommitted "Transferred Funds" currently total slightly more than $1.4 million. Based on consultation with UAF, the administration is requesting that the UAF Juneau Project be approved for funding from revenue bond "Transferred Funds" in an amount not to exceed the lower of $1.7 million or the otherwise uncommitted "Transferred Funds."

Considering interest earnings during the planning and design phase of the project, the regents' approval of this motion is expected to provide the full $1.7 million currently being requested for the planning, design, site development, and initial construction from "Transferred Funds." In the event that insufficient "Transferred Funds" are available to fully fund the current request, the remaining authorized amount will be advanced to the project from accumulated earnings of the land-grant endowment trust fund. Interest on such advances will be charged at the average surplus cash earnings rate as determined by the university's chief financial officer. As previously discussed with the regents, the debt service for this commitment will be funded through an up-front allocation of spending distributions of the Natural Resources Fund.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents (1) authorize funding for the planning, design, site acquisition and development, and the initial construction of the UAF SFOS Juneau Project in an amount not to exceed $1.7 million from "Transferred Funds" to the extent funds are available, and the remainder, if any, from interest bearing advances from the accumulated earnings of the land-grant endowment; and (2) authorize payment of debt service for the repayment from an up-front allocation of spending distributions of the Natural Resources Fund. This motion is effective this June 18, 1998."

 

D. Approval of Revised Project Budget, UAA Student Housing Project

The University of Alaska Anchorage (UAA) Student Housing/Food Service Project requires $600,000 of additional project authority for completion. UAA has identified university receipts necessary to fund the additional costs, and Board of Regents' approval is required.

The legislative authority for this project provides for a total project cost of $34,800,000, including $1,000,000 of university receipts. On November 21, 1997, the Board of Regents approved a revised total project budget for the UAA Student Housing/Food Service Project as shown below:

FY96 Capital Appropriation for Parking: $ 400,000

FY96 Capital Appropriation for Planning: $ 400,000

Alaska Housing Finance Corporation Bonds: $33,000,000

Total: $33,800,000

Due to insufficient contingency funds, the project requires additional expenditures of $400,000 and an additional allocation of $200,000 for landscaping treatment mandated by the Municipality of Anchorage. This total of $600,000 (or 1.7 percent of the project budget) is within the $1 million of remaining legislative authority. Primary issues that have led to this $600,000 need to include the following:

1) Construction costs were close to estimated costs for this project and change orders have been minimal. However, the furniture, fixture, and equipment bids have recently come in at $280,000 higher than estimated. These actual costs were not known until the bids were opened over the last two months. These commodities are subject to market fluctuations making them difficult to estimate.

2) The Municipality of Anchorage inspection costs have also been approximately $120,000 more than expected.

3) The Municipality of Anchorage landscaping requirements will also result in spring 1999 planting and ground treatment costing $200,000. The Municipality has accepted a revised landscaping plan and will issue a conditional use permit for the fall and winter seasons.

4) The construction process has been closely managed and change orders have equaled $1,071,772 or approximately 3.7 percent of construction costs. Industry-accepted change order rates for projects of this type are up to 10 percent of construction costs or approximately $2.87 million.

5) The original contingency was only $700,000, which represents 2.4 percent of construction costs. Normal industry standards for this type of project would suggest a contingency of approximately $1.43 million or 5 percent.

Except for the funding issues addressed above, the project has been a major success. Construction is high quality and on schedule. Community and student reaction to the project has been enthusiastic and applications for occupancy are ahead of projections at this time.

As a result of these basic factors, the source of funds and total project cost need to be adjusted as follows:

 

  11-21-97  Approved 6-18-98 Request FY96 Capital Appropriation for Parking $400,000 $400,000 FY96 Capital Appropriation for Planning $400,000 $400,000 Alaska Housing Finance Corporation Bonds $33,000,000 $33,000,000 University of Alaska Anchorage Receipts $0 $600,000 TOTAL: $33,800,000 $34,400,000

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the revised total project budget in the amount of $34,400,000, as presented, for the University of Alaska Anchorage Student Housing/Food Service Project. This motion is effective June 18, 1998."

 

E. Approval of UAF FY99 Deferred Maintenance Projects [Reference 7]

Duckering Building, Rasmuson Library, Fine Arts Complex, Brooks Building, and Arctic Health Research Center

BACKGROUND

The FY99 capital appropriation includes $36,901,800 for UAF deferred maintenance, code compliance, and renovation of the following facilities:

 

Building Prior Year Funding FY99 Appropriation Estimated Total 
Project Cost Requested Project 
Approval Duckering $4,500,000 $3,737,800 $8,237,800 $8,237,800 Rasmuson Library $0 $11,801,400 $11,801,400 $11,801,400 Fine Arts $0 $8,473,000 $8,473,000 $8,473,000 Brooks $0 $4,180,500 $5,420,000 $4,180,500 Arctic Health Research Center $0 $8,709,100 $10,400,000 $8,709,100 TOTAL $4,500,000 $36,901,800 $44,332,200 $41,401,800

PROJECT SCOPE

The majority of the deferred maintenance projects involve rehabilitation of the heating and ventilation systems as well as revisions to the lighting and electrical distribution systems. All of the mechanical and electrical systems throughout the facilities will be upgraded to meet the current use of the building. Minor ADA modifications will also be made to the facilities and floor coverings will be replaced. The interior wall finishes are in need of repairs, as are all of the ceiling systems. The UAF December 1997 Deferred Maintenance book lists the known items of work required in each of these facilities. Kathleen Schedler, UAF director of Planning & Project Services, will describe the projects.

The development of the project scope is already underway for the Duckering Building, and preliminary cost estimates will be developed. This same procedure will begin on each of the next four buildings that have been funded by this appropriation.

The campus administration is seeking project authorization for all of the projects at the appropriated amounts, until the projects can be adequately scoped and schematic designs developed. To the extent that funds may not be required on any project, a transfer will be requested to utilize those funds on other underfunded projects named in the appropriation. The administration intends to complete the renovation of all of the projects included in the appropriation, even though the Brooks Building allocation is approximately $1.24 million less than the recent cost estimate accomplished by the Fairbanks volunteers, and the Arctic Health Research Center allocation is approximately $1.69 million less than the cost estimate. UAF will specifically address funding of the Brooks Building project at the schematic approval stage of the project and will seek additional funding source allocations and appropriations to complete the projects.

FUNDING

The funding for the five deferred maintenance projects is shown above.

SCHEDULE

The anticipated schedule is indicated on the enclosed bar chart in Reference 7. All five projects would come back to the Board of Regents for approval of schematic design in accordance with its facilities policy.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Duckering, Rasmuson Library, Fine Arts, Brooks, and Arctic Health Research Center Deferred Maintenance and Code Correction Projects as presented, pending the governor's approval of legislative appropriations, and authorize the university administration to proceed with preparing construction documents. This motion is effective June 18, 1998."

 

F. Approval of Plan for Use of Stampede Mine Proceeds

In February 1998, the Board of Regents approved the sale of the university's interest in the Stampede Mine site to the National Park Service at a selling price of $300,000. Consistent with federal legislation authorizing the sale, the Board determined that proceeds from the sale would be held for the benefit of the UAF School of Mineral Engineering (SME) and expended in accordance with a plan to be approved by the Board.

Bob Trent, director of UAF's School of Mineral Engineering, will present a plan for review by the regents. SME intends to set up a field education and research site. Negotiations are underway for the cooperative use of the Golden Zone, a mining property leased from the state of Alaska by Mines Trust Ltd. and located about 20 miles southeast of Cantwell. Approximately half of the $300,000 will be deposited in a quasi-endowment with the University of Alaska Foundation to provide ongoing support for student use of the facility.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the plan for use of proceeds from the sale of the Stampede Mine as presented, and authorize the administration to make expenditures and dedicate the proceeds from the sale of the Stampede Mine site in accordance with the plan. This motion is effective June 18, 1998."

 

G. Approval of Policy and Regulation 05.06 - Procurement & Property [Reference 8]

Policy and regulation governing university procurement and supply management are presented in Reference 8 for a second reading and adoption. A prior version of the draft policy and regulation was presented to the committee in February 1998 for a first reading.

In 1988, the state of Alaska adopted its version of the model procurement code, AS 36.30. Unlike other regulations, which are issued under the authority of the university president, AS 36.30 requires that the Board of Regents adopt procurement regulations "substantially equivalent" to those of the state. The most recent amendment and restatement of the university's procurement regulations was December 1, 1994. In the interim, AS 36.30 has been revised and the state regulations amended substantially.

Since the inception of the procurement code, the university's procurement officers have debated the best method of codifying and adopting the required procurement regulations. Several unsuccessful attempts were made to publish the university's procurement regulations through the Department of Law and the Administrative Procedures Act. Based on an updated analysis of the relevant law by general counsel (see Reference 8), the administration is recommending adoption of the procurement regulations in accordance with the following procedures.

Similar to the process used by the state for issuance of its procurement regulations, notice of the proposed changes to the university's procurement regulations was sent to all legislators and published in principal newspapers of the state. Copies of the proposed regulations were provided to the chairs of the House and Senate Standing Committees, the Administrative Review Committee staff, certain trade associations, and anyone who requested a copy. A public hearing was advertised and held to give the vendor community and the general public an opportunity to comment on the regulations. No members of the public or vendor community submitted comments or attended the hearing. The only comments received were from university staff. The draft regulations presented in February were revised based on comments received. These changes are noted in the draft presented as Reference 8.

Although there are numerous housekeeping and technical amendments, most of the changes are intended to implement changes in the law, to better conform the university's regulations to those of the state, and to improve the efficiency of the procurement process. The significant changes include establishing new guidelines for small procurements and related protests, authorizing development of guidelines for innovative procurements and for alternative dispute resolution, clarifying the time and method used to notify contractors or potential contractors of their right to protest a solicitation or award, requiring vendors to make the university the first warrantee holder of record, allowing the use of GSA contracts and qualified products lists developed by other governmental agencies, and clarifying the description of federal expenditures. Consistent with changes made in the facilities policy last year, the requirement for board approval of architect and engineering contractor selections was also deleted. A schedule outlining significant changes is included with the draft regulations.

Jim Lynch, interim vice president for Finance and Planning, and James Parrish, general counsel, will be available to discuss the draft policy and regulation and answer any questions.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve and adopt Policy and Regulation 05.06 - Procurement and Property, as presented in Reference 8, and authorize the administration to renumber the policy and regulation to accommodate the changes. This motion is effective June 18, 1998."

IV. Ongoing Issues

A.   Status Report on Endowment Spending Rate

The Board of Regents assumed responsibility for investment and management of the university's endowment trust fund approximately one year ago and adopted a total return endowment management and investment policy.

Under the total return concept of endowment management, the distribution of earnings (spending) is generally accomplished through a spending plan that attempts to provide a stable flow of funds to the beneficiary for program expenditures and a buildup of undistributed earnings, including capital appreciation, sufficient to offset the effects of inflation on the buying power of the distributions to the beneficiary. The University of Alaska Foundation trustees adopted a revised spending plan for their pooled endowment funds at their March 25, 1998 meeting. The trustees chose to modify their spending plan to mitigate the potential effects of a significant down cycle in the investment market.

In general, the modification adopted by the Foundation results in slightly lower distributions during good earnings periods and slightly higher distributions in down cycles. The spending plan for the university's endowment trust fund was modeled after the original plan utilized by the Foundation prior to this recent change.

Jim Lynch, interim vice president for Finance & Planning, will present spending plan information to the Finance, Facilities, and Land Management Committee for their discussion and consideration. The university has a spending plan in place and is not required to have the same spending plan as the Foundation. No spending allocation is scheduled until after the end of the fiscal year; therefore, no action is required at this time. If the committee chooses to recommend a change in the university's spending plan, that proposal can be presented for consideration of the full board in August 1998.

B. Status Report on the UAA Residence Hall Project

William Rose, UAA vice chancellor for administrative services, will provide a brief report on the current status of the residence hall project. This report may be combined with Consent Agenda Item D. "Approval of Revised Project Budget, UAA Student Housing Project."

C. Status Report on the Brooks Building

Frank Williams, UAF interim vice chancellor for administrative services, and Kathleen Schedler, director of UAF Planning & Project Services, will provide a brief report on the current status of the Brooks Building. This report may be combined with consent agenda item E. "Approval of UAF FY99 Deferred Maintenance Projects."

D. Status Report on Capital Projects  [Reference 9]

A status report for all capital projects approved by the Board of Regents is included in Reference 9.

V. New Business

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Thursday, June 18, 1998; *11:00 a.m. - 1:00 p.m. 
Regents' Conference Room, Butrovich Bldg., UAF
Fairbanks, Alaska

Committee Members: 
Joe J. Thomas, Chair 
Chancy Croft 
Elsa Froehlich Demeksa 
Sharon D. Gagnon 
Annette M. Nelson-Wright 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Consent Agenda

A.  Approval of Temporary Re-Employment for Retirement Incentive Program Participants 
B. Approval of FY99 Retirement Incentive Program

IV. Ongoing Business

A. Labor Relations Report 
B. Report on FY98 PERS/TRS Retirement Incentive Program Participants 
C. Employee Relations Report: Compensation Adjustment for Classified and APT Staff 
D. Benefits Update

V. New Business 
VI. Future Agenda Items 
VII. Adjourn

This motion is effective June 18, 1998."

III. Consent Agenda

A.  Approval of Temporary Re-Employment for Retirement Incentive Program Participants

Alaska statutes governing the University of Alaska's Retirement Incentive Program (RIP) provide that, "the University of Alaska may enter into a personal services contract with an individual who was appointed to retirement under sections 22-35 of this act if the Board of Regents for the University of Alaska … determines that there is a compelling reason to do so because of the individual's specialized or extensive experience that relates to a particular program or project of the … university."

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the appointment of Karen Cedzo, Michael Rice, Gary Walker, Roberta Morgan, Heather Flynn and Kathy Niles to a temporary position or project contract, not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective June 18, 1998."

 

B. Approval of FY99 Retirement Incentive Program

The Board of Regents approved retirement incentive programs (RIP) in 1997 and 1998 consistent with State of Alaska legislation SLA96 Chapter 4. This legislation was passed to provide a management tool for the State of Alaska, local governments and the University of Alaska "...facing the need to restructure their operations and their work force in order to reduce expenditures and to balance their budgets." Unfortunately, that need continues. The university administration is requesting that an additional RIP be approved to occur during the 1998 -1999 academic year.

There were 263 university employees who elected to participate in the previous two year's programs. While it is regrettable that university faculty and staff with many years of valuable experience have departed, nonetheless, these retirement incentive programs have provided both financial relief and flexibility to many departments and the university as a whole.

The legislation requires a 30 to 60 day application period that must occur not less than 30 days after potential participants are notified. While employees must be appointed to retirement no later than six months after the closing of the application period, the board may set an earlier date. In order to complete a retirement incentive program in FY99 and to allow additional time for potentially eligible faculty and staff to consider participating in the FY99 RIP, the president recommends a program be approved by the Board of Regents at this meeting.

If the Board of Regents approves the university's participation in a Retirement Incentive Program for the 1998-1999 academic year, the following schedule outlines the proposed program phases:

· Following Board of Regents' approval, the university will file a proposed RIP plan for approval with the Commissioner of Administration, for university faculty and staff as a part of a reduction in the personal services costs of the university.

· The university will mail voluntary waiver forms to all faculty and staff in potentially eligible positions.

· The university will open an application period from October 26, 1998 to December 11, 1998, assuming that this period is not less than 30 days after the Commissioner of Administration establishes the university program.

· The chancellors will review and accept or reject applications based on documented verification that positions would only be replaced if personal services costs can be reduced for the position.

· Approved applicants who are members of the Teachers Retirement System must be retired no later than July 1, 1999 and Public Employees Retirement System members must be appointed to retirement no later than June 1, 1999.

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the University of Alaska Retirement Incentive Program as described in the Board of Regents' Human Resources Committee agenda of June 18, 1998, and as provided for in SLA96 Chapter 4. This motion is effective June 18, 1998."

 

IV. Ongoing Business

A. Labor Relations Report  [Reference 10]

Jim Johnsen, director of Labor Relations, will provide information on the labor relations activities relating to the CEA, ACCFT and AAUP/AFT and other labor relations issues.

B. Report on FY98 PERS/TRS Retirement Incentive Program Participants

At the August 1997 Board of Regents' meeting, the board approved a retirement incentive program (RIP) consistent with State of Alaska legislation SLA 96 Chapter 4. Executive Director Kastelic will report on participation in the prior two programs and the individuals who have been re-employed on a part-time, short-term basis as provided for in the statute.

C. Employee Relations Report: Compensation Adjustment for Classified and APT Staff

In light of upcoming salary adjustments for faculty and union represented staff and the recent vote by classified staff not to be represented by a union, it is timely for the university to consider salary adjustments for classified and administrative/ professional/technical (APT) staff.

Effective July 1, 1998, classified maintenance and service staff represented by UACEA will receive a 1.5 percent across the board grid adjustment, faculty represented by ACCFT will receive a 2 percent across the board adjustment, and faculty represented by United Academics will receive performance-based adjustments from a 2.4 percent salary pool. In addition, faculty represented by ACCFT and United Academics will receive annual lump sum payments, in part, for the purpose of mitigating the impact on employees of potential future health care cost increases.

For classified and APT staff, the university administration will make a recommendation to the Board of Regents concerning future pay adjustments, after consultation with the appropriate staff governance groups and review of the results of an upcoming survey of staff attitudes toward workplace issues including salaries and health benefits. Alternatives for consideration include:

-- an across the board grid adjustment;

-- a non-recurring lump sum payment;

-- a payment timed to cushion employees from potential health benefits charges in January 1999; and/or

-- a modification of the salary range structure for classifications with severe recruitment and retention problems.

University policy and regulation require a consolidated approach to compensation adjustments and Board of Regents approval is required before implementation of any adjustments.

D. Benefits Update

At the April 1997 Board of Regents' meeting in Juneau, Patty Kastelic, executive director for Statewide Human Resources, provided an update on the work of the Staff Alliance Benefits Task Force and the administration's effort to identify ways to control health care cost increases to the university while continuing to provide comprehensive coverage to university employees and their dependents. The Staff Alliance Benefits Task Force report recognized that in order to slow down the increase in the cost of the health plan, some changes will be required in the future.

As a result of contract bargaining with the UACEA, ACCFT and AAUP/AFT, the university's Health Care Plan became a defined contribution plan. Staff who are not members of a bargaining unit continue to receive the same health care coverage and are also on a defined contribution plan. The contribution rate is $402.29 per month per employee, with a university-paid inflation rate of up to 3 percent, to a maximum of $414.36 for fiscal year 1998. This cost was based on actuarial projections by the university's consulting firm, William Mercer, Inc. If the university's Plan costs exceed the defined contribution rate for fiscal year 1998, employees will pay the difference beginning January 1999.

The Benefits Task Force was expanded this spring to include representation from all employee groups. The Task Force held three day long meetings on May 6th, 27th and June 16th to review recent health care claims and administrative cost information and to explore potential plan design changes to address projected increases in health benefit costs. Based on preliminary discussion, the university suggested several plan design options. Executive Director Kastelic will give a report on the work of the Task Force and outline possible options. One of the likely outcomes will be to continue the current basic plan and basic plus supplemental while offering employees the additional choice of a more cost effective plan beginning in January 1999.

The university administration will hold campus-wide meetings in the fall prior to open enrollment to communicate any changes to the health care plan. No action is required on this issue.

V. New Business

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Committee of the Whole 
Thursday, June 18, 1998; *1:00 p.m. - 6:00 p.m. 
Regents' Conference Room, Butrovich Bldg., UAF
Fairbanks, Alaska

I. Call to Order

II. Adoption of Agenda

MOTION

"The Committee of the Whole adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Legislative Wrap-up 
IV. Public Information Campaign Progress Report 
V. Consent Agenda

A.  Approval of Industrial Security Resolution 
B. Approval of Corporate Authority Resolution 
C. Approval of FY99 Student Government Budgets 
D. Approval of the Distribution of the Capital Budget Appropriations 
E. Approval of the Distribution of the FY99 Operating Budget

VI. Ongoing Business

A.  Report on Travel Expenditures 
B. Report on FY99 Operating Budget Plans 
C. Status Report on Banner Systems

VII. New Business

A. Report on Year 2000 Plan 
B. Report on Statewide Library Alliance

VIII. Executive Session 
IX. Future Agenda Items 
X. Adjourn

This motion is effective June 18, 1998."

III. Legislative Wrap-up

Wendy Redman, vice president for University Relations, and Ann Ringstad, director of Government Relations, will update the committee on the status of legislation of interest to the University of Alaska, and provide a status report regarding public information activities.

IV. Public Information Campaign Progress Report  [Reference 11]

Bob Miller, director of Public Affairs, will provide a progress report regarding the Public Information Campaign.

V. Consent Agenda

A.  Approval of Industrial Security Resolution  [Reference 12]

The university president and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

The resolution shown in Reference 12 is identical to resolutions previously passed except for a change in names and titles of members of the Board of Regents and administration; the appointment of Sarah F. Williams, UAF contracting officer, as facility security officer; the appointment of James Parrish, general counsel, to the Managerial Group; and the appointment of Mark R. Hamilton as president.

Jim Lynch, interim vice president for Finance and Planning, will be available to answer any questions regarding the resolution.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the Industrial Security Resolution, Reference 12, as revised to reflect any change in titles of various regents resulting from the annual election of officers and the naming of a new president, and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective June 18, 1998."

 

B. Approval of Corporate Authority Resolution  [Reference 13]

The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute transactions involving stocks, bonds, rights, options, and other securities belonging to the University of Alaska. Because of changes in officers of the Board of Regents and administrative staff, a current resolution is necessary in order to execute timely investment and banking transactions. Jim Lynch, interim vice president for finance and planning, will be available to answer any questions regarding the resolution.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the Corporate Authority Resolution included in Reference 13 as revised to reflect any change in names or titles of officers resulting from the annual election of officers, and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective June 18, 1998."

 

C. Approval of FY99 Student Government Budgets [Reference 14]

Regents' Policy 09.92.01 requires student government organizations to submit annual budgets to the Board of Regents for approval. Proposed FY99 budgets for student governments, showing projected revenues, expenses, and activities to be funded, are shown in Reference 14. The budgets are supported in their entirety by student activity fees and related university receipts.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the FY99 student government budgets as presented in Reference 14. This motion is effective June 18, 1998."

 

D. Approval of the Distribution of the Capital Budget Appropriations [Reference 15]

The university administration will present a summary of the capital appropriations to the university as presented in Reference 15. As of this writing, no action had been taken by the governor regarding the university's capital budget.

Jim Lynch, interim vice president for Finance and Planning, Pat Pitney, director of Budget Development and Institutional Research, and Wendy Redman, vice president for University Relations, will be available to discuss the legislative appropriations and the distribution process.

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY98 capital budget appropriation as presented in Reference 15. This motion is effective June 18, 1998."

 

E. Approval of the Distribution of the FY99 Operating Budget [Reference 16A&B]

The administration will present a summary of the operating budget appropriations to the university and a proposed distribution of the state general fund appropriation across the university system. Reference 16A represents a distribution of state general fund increments and decrements to campuses and the system office. Reference 16B represents a summary of changes in appropriations from the FY98 operating budget to the FY99 operating budget approved by the legislature and lists the related legislative intent statements. As of this writing, no action had been taken by the governor regarding the university's budget appropriations or legislative intent statements.

The planning assumptions adopted by the Board of Regents on April 17, 1998 provide for an administrative cost reduction of $2 million for the university in FY99, including a $1 million cost reduction in the system office. The assumptions also provide that "…if there is no legislative reduction or if the reduction is less than $2 million, the balance of the reduction in unrestricted administrative costs will be reallocated to fund salary increases and other fixed cost increases with any remaining funds allocated for academic programs." The $1 million administrative cost reduction, net of general fund increases and estimated salary and other fixed cost increases of $267,700, yields an estimated $732,300 for reallocation from the system office to instructional programs at the campuses. The administration is recommending a one-time allocation of those cost reduction savings to the campuses based on FTE student enrollment for fall 1997 as reflected in Reference 16A.

Jim Lynch, interim vice president for Finance and Planning, Pat Pitney, director of Budget Development and Institutional Research, and Wendy Redman, vice president for University Relations, will be available to discuss the legislative appropriations and the distribution process.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY98 state general fund operating budget appropriation as presented in Reference 16B. This motion is effective June 18, 1998."

VI. Ongoing Business

A.  Report on Travel Expenditures

At the April 17, 1998 Board of Regents' meeting, the Board directed that the vice president for finance and the chancellors present a report at the June Board meeting on how a minimum of $1 million of savings can be realized from the general fund travel budgets. Jim Lynch, interim vice president for finance and planning, and each of the chancellors will make a brief presentation on travel expenditures at their respective units and the feasibility of reducing travel budgets for FY99. This is an information item only; no action is required at this time.

B. Report on FY99 Operating Budget Plans

The legislative session has closed for purposes of operating and capital appropriations and each of the university units are developing operating plans for FY99 based on the distribution of state general fund appropriations and reallocation of system office cost reductions as presented in Reference 16A. The campus plans are also based on a proposed change in M&R/R&R being presented to the Finance, Facilities, and Land Management Committee.

Each of the chancellors and the interim vice president for finance & planning will make a brief presentation on the status of their FY99 budget implementation plans, including progress toward administrative cost reductions and the anticipated impacts on academic programs. In accordance with the planning process adopted by the regents in April 1997 and any recommendations by the Board at this time, a more detailed presentation of the budget implementation plans for FY99 will be presented at the next meeting of the board.

This is an information item only; no action is required at this time.

C. Report on Banner Systems

In response to the request of several board members, Steve Smith, interim chief information officer, will report to the committee on the status of Banner systems and the challenges that lie ahead.

VII. New Business

A. Report on Year 2000 Plan  [Reference 17]

There has been much coverage about the problems with computers and other automated systems with the year 2000. Steve Smith, interim chief information officer, will discuss the university's activities to deal with this issue and cooperative efforts with other branches of state government to secure funding from the legislature for year 2000 problems.

B. Report on Statewide Library Alliance  [Reference 18]

The university is replacing its aging (15-year old) library automation system. This process has evolved into a statewide alliance of university, public, school and special libraries to provide integrated library service throughout the state at an affordable cost.

Steve Smith, interim chief information officer, will present a summary of the project. Librarians from the three MAUs will present the details: Susan Elliott, UAA Consortium Library; Diane Ruess, UAF Rasmuson Library; Rita Dursi Johnson, UAS Egan Library.

VIII. Executive Session

MOTION:

"The Board of Regents' Committee of the Whole goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters relating to the naming of a sub-unit of a campus facility and personnel matters; these topics being subjects which might tend to prejudice the character of a person or persons. The session will include members of the Board of Regents, President Komisar, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately two hours. Thus, the open session of the Committee of the Whole will resume in this room at approximately ____ A.D.T. This motion is effective June 18, 1998."

(To be announced at conclusion of executive session)

The Board of Regents' Committee of the Whole concluded an executive session at ________ A.D.T. in accordance with AS 44.62.310 discussing matters relating to the naming of a sub-unit of a campus facility and personnel matters; these topics being subjects which might tend to prejudice the character of a person or persons. The session included members of the Board of Regents, President Komisar, General Counsel Parrish and other university staff members designated by the president and lasted approximately ___ hour(s).

IX. Future Agenda Items

X. Adjourn

 

Agenda 
Board of Regents 
Audit Committee 
Friday, June 19, 1998; *7:00 a.m. - 8:00 a.m. 
Regents' Conference Room, Butrovich Bldg., UAF
Fairbanks, Alaska

Committee Members: 
Chancy Croft, Chair 
Mary Jane Fate 
Joseph R. Henri
R. Danforth Ogg
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION:

"The Audit Committee approves the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Ongoing Issues

A. Review of Recently Completed Audits 
B. Status Report on the FY98 Annual Audit Pla

IV. New Business:  Approval and Adoption of the FY99 Annual Audit Plan 
V. Future Agenda Items 
V. Adjourn

This motion is effective June 19, 1998."

III.  Ongoing Issues

A. Review of Recently Completed Audits

Ben Shilling, interim director of Internal Audit, will review with the Audit Committee recently completed audits.

This is an information item; no action is necessary.

B. Status Report on the FY98 Annual Audit Plan

Ben Shilling, interim director of Internal Audit, will provide a status report on the FY98 annual internal audit plan.

The FY99 Audit Plan, including the FY98 audit status report, is included as Reference 19.

This is an information item; no action is necessary.

IV. New Business

Approval and Adoption of the FY99 Proposed Audit Plan  [Reference 19]

Ben Shilling, interim director of Internal Audit, will present the annual audit plan to the Audit Committee for approval and adoption. Regents' Policy 05.03.01.D - Internal Audit Reporting, states:

The director of internal audit, in conjunction with the regents' external auditors, shall annually present a complete audit plan for the university to the Board of Regents' Audit Committee for review and approval.

The Internal Audit Department's annual audit plan includes providing agreed-upon audit support to the university's independent auditors, KPMG Peat Marwick. Other external audit coverage will also be discussed, including expected federal and state audit activity.

The FY99 Audit Plan, including the proposed FY99 audit schedule, is included as Reference 19.

The President recommends that:

MOTION

"The Board of Regents' Audit Committee approves and adopts the annual audit plan for fiscal year 1999 as presented. This motion is effective June 19, 1998."

V. Future Agenda Items

VI. Adjourn

 

Agenda 
Board of Regents 
Nominating Committee 
Friday, June 19, 1998; *8:00 a.m. - 8:30 a.m. 
Regents' Conference Room, Butrovich Bldg., UAF
Fairbanks, Alaska

Committee Members: 
Lew M. Williams, Jr., Chair 
Joe J. Thomas 
Elsa Froehlich Demeksa 
Sharon D. Gagnon 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION:

"The Nominating Committee approves the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Approval of FY99 Board of Regents Slate of Officers
IV. Other Items of Concern 
V. Adjourn

This motion is effective June 19, 1998."

III. Approval of FY99 Board of Regents Slate of Officers

In accordance with Board of Regents' Bylaws, Policy 01.01.01, Article IV, Section 2.E, the Nominating Committee " . . . shall be responsible for submitting a proposed slate of officers to the Board at its annual meeting in advance of the election of officers . . ."

Committee members will discuss and approve a slate of officers for submittal to the Full Board during its annual meeting.

MOTION

"The Nominating Committee recommends that the Full Board approve the following slate of Board of Regents' Officers for fiscal year 1999:

President:

Vice President:

Secretary:

Treasurer:

This motion is effective June 19, 1998."

IV. Other Items of Concern

V. Adjourn

 

Agenda 
Board of Regents 
Annual Meeting of the Full Board 
Friday, June 19, 1998; *9:00 a.m. - 5:00 p.m. 
Regents' Conference Room, Butrovich Bldg., UAF 
Fairbanks, Alaska

I. Call to Order

II. Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Approval of Minutes 
IV. Public Comments 
V. Employee Organization Reports

A. System Governance 
B. Collective Bargaining Units

VI. Consent Agenda:

A. Academic and Student Affairs Committee
1. Approval of Ph.D. Program in Marine Biology at University of Alaska Fairbanks

2. Environmental Chemistry at University of Alaska Fairbanks

3. Approval of Policy 09.06 - Services for Students with Disabilities

B. Finance, Facilities and Land Management Committee

1.  Approval of Revisions to Facilities Policy 05.12.06 - Operations and Maintenance

2. Authorization of Bond Sale for UAF's Coal-Water Project and Partial Refunding of Series B General Revenue Bonds

3. Authorization of UAF SFOS Juneau Project Funding

4. Approval of Revised Project Budget, UAA Student Housing Project

5. Approval of UAF FY99 Deferred Maintenance Projects

6. Approval of Plan for Use of Stampede Mine Proceeds

7. Approval of Policy and Regulation 05.06 - Procurement & Property

C. Human Resources Committee

1.  Approval of Temporary Re-Employment for Retirement Incentive Program Participants

2. Approval of FY99 Retirement Incentive Program

D. Committee of the Whole

1.  Approval of Industrial Security Resolution

2. Approval of Corporate Authority Resolution

3. Approval of FY99 Student Government Budgets

4. Approval of the Distribution of the Capital Budget Appropriations

5. Approval of the Distribution of the FY99 Operating Budget

VII. New Business and Committee Reports

A. Academic and Student Affairs Committee 
B. Ad Hoc Committee on UA Schools of Education 
C. Audit Committee 
D. Committee of the Whole 
E. Finance, Facilities and Land Management Committee 
F. Human Resources Committee 
G. Labor Relations Committee 
H. Nominating Committee 
I. Planning and Development Committee

VIII. Approval of Resolutions of Appreciation

A. Dr. Jerome B. Komisar
B. Marylou D. Burton
C. Karen L. Cedzo
D. Dr. David K. Creamer
E. Dr. John P. Keating 
F. Dr. Michael L. Rice

IX. Approval of FY00 Meeting Schedule 
X. Approval of Naming of UAF Rifle Range
XI. Appointment of Acting President
XII. Discussion Regarding Retreat for Board of Regents and
New President
XIII. Election of Officers
XIV. Future Agenda Items 
XV. Chancellors' Status Reports 
XVI. Alaska Commission on Postsecondary Education Report 
XVII. Presidents' and Board of Regents' Comments 
XVIII. Executive Session
XIX. Adjourn

This motion is effective June 19, 1998."

III. Approval of Minutes

MOTION #1

"The Board of Regents approves the minutes of its regular meeting of April 17, 1998 as presented. This motion is effective June 19, 1998."

MOTION #2

"The Board of Regents approves the minutes of its emergency meeting of April 23, 1998 as presented. This motion is effective June 19, 1998."

MOTION #3

"The Board of Regents approves the minutes of its special meeting of June 1, 1998 as presented. This motion is effective June 19, 1998."

IV. Public Comments

V. Employee Organization Reports (3 minutes per organization)

A. System Governance: Faculty Alliance, Staff Alliance and Coalition of Student Leaders

A written report is also included in the full agenda.

B. Collective Bargaining Units: ACCFT, CEA, United Academics, United Academic Adjuncts

VI. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Ph.D. Program in Marine Biology at University of Alaska Fairbanks [Reference 1]

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Ph.D. program in Marine Biology at the University of Alaska Fairbanks. This motion is effective June 18, 1998."

2. Environmental Chemistry at University of Alaska Fairbanks [Reference 2]

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the M.S. and Ph.D. programs in Environmental Chemistry at the University of Alaska Fairbanks. This motion is effective June 18, 1998."

3. Approval of Policy 09.06 - Services for Students with Disabilities [Reference 3]

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve Policy 09.06 - Services for Students with Disabilities, as presented in Reference 3. This motion is effective June 18, 1998."

MOTION

"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective June 19, 1998."

B. Finance, Facilities and Land Management Committee

1.  Approval of Revisions to Facilities Policy 05.12.06 - Operations and Maintenance

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the revisions to Regents' Policy 05.12.06 - Facilities Operations and Maintenance, as presented in Reference 6 with the stipulation that each MAU's future expenditures shall be no less than the minimum approved budget, in total, for maintenance and repair and renewal and replacement in fiscal year 1998. This motion is effective June 18, 1998."

2. Authorization of Bond Sale for UAF's Coal-Water Project and Partial Refunding of Series B General Revenue Bonds

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the bond resolution as presented to the Finance, Facilities, and Land Management Committee. This motion is effective June 18, 1998."

3. Authorization of UAF SFOS Juneau Project Funding

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents (1) authorize funding for the planning, design, site acquisition and development, and the initial construction of the UAF SFOS Juneau Project in an amount not to exceed $1.7 million from "Transferred Funds" to the extent funds are available, and the remainder, if any, from interest bearing advances from the accumulated earnings of the land-grant endowment; and (2) authorize payment of debt service for the repayment from an up-front allocation of spending distributions of the Natural Resources Fund. This motion is effective this June 18, 1998."

4. Approval of Revised Project Budget, UAA Student Housing Project

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the revised total project budget in the amount of $34,400,000, as presented, for the University of Alaska Anchorage Student Housing/Food Service Project. This motion is effective June 18, 1998."

5. Approval of UAF FY99 Deferred Maintenance Projects

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Duckering, Rasmuson Library, Fine Arts, Brooks, and Arctic Health Research Center Deferred Maintenance and Code Correction Projects as presented, pending the governor's approval of legislative appropriations, and authorize the university administration to proceed with preparing construction documents. This motion is effective June 18, 1998."

6. Approval of Plan for Use of Stampede Mine Proceeds

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the plan for use of proceeds from the sale of the Stampede Mine as presented, and authorize the administration to make expenditures and dedicate the proceeds from the sale of the Stampede Mine site in accordance with the plan. This motion is effective June 18, 1998."

7. Approval of Policy and Regulation 05.06 - Procurement & Property

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve and adopt Policy and Regulation 05.06 - Procurement and Property, as presented in Reference 8, and authorize the administration to renumber the policy and regulation to accommodate the changes. This motion is effective June 18, 1998."

MOTION

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective June 19, 1998."

C. Human Resources Committee

1.   Approval of Temporary Re-Employment for Retirement Incentive Program Participants

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the appointment of Karen Cedzo, Michael Rice, Gary Walker, Roberta Morgan, Heather Flynn and Kathy Niles to a temporary position or project contract, not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective June 18, 1998."

2. Approval of FY99 Retirement Incentive Program

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the University of Alaska Retirement Incentive Program as described in the Board of Regents' Human Resources Committee agenda of June 18, 1998, and as provided for in SLA96 Chapter 4. This motion is effective June 18, 1998."

MOTION

"The Board of Regents approves the recommendations of the Human Resources Committee as stated above. This motion is effective June 19, 1998."

D.   Committee of the Whole

1.   Approval of Industrial Security Resolution

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the Industrial Security Resolution, Reference 12, as revised to reflect any change in titles of various regents resulting from the annual election of officers and the naming of a new president, and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective June 18, 1998."

2. Approval of Corporate Authority Resolution

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the Corporate Authority Resolution included in Reference 13 as revised to reflect any change in names or titles of officers resulting from the annual election of officers, and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective June 18, 1998."

3. Approval of FY99 Student Government Budgets

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the FY99 student government budgets as presented in Reference 14. This motion is effective June 18, 1998."

4. Approval of the Distribution of the Capital Budget Appropriations

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY98 capital budget appropriation as presented in Reference 15. This motion is effective June 18, 1998."

5. Approval of the Distribution of the FY99 Operating Budget

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY98 state general fund operating budget appropriation as presented in Reference 16B. This motion is effective June 18, 1998."

MOTION

"The Board of Regents approves the recommendations of the Committee of the Whole as stated above. This motion is effective June 19, 1998."

VII. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Ad Hoc Committee on UA Schools of Education

C. Audit Committee

D. Committee of the Whole

E. Finance, Facilities and Land Management Committee

F. Human Resources Committee

G. Labor Relations Committee

H. Nominating Committee

I. Planning and Development Committee

VIII. Approval of Resolutions of Appreciation

A. Dr. Jerome B. Komisar

WHEREAS, Jerome B. Komisar was born in Brooklyn, New York, and received his bachelor's degree in economics from New York University in 1957, and his master's degree in economics from Columbia University in 1959; and

WHEREAS, Jerome B. Komisar received his Ph.D. in economics from Columbia University in 1968, and an honorary degree from Alfred University in 1987; and

WHEREAS, Jerome B. Komisar began his academic career as a lecturer in the Department of Economics at City College of the City University of New York in 1959, and then in 1961 became an assistant professor of economics at Hamilton College in Clinton, New York; and

WHEREAS, Jerome B. Komisar joined the State University of New York at Binghamton, and began a 24-year career with the State University of New York where he held a number of administrative and faculty positions, including: acting chancellor, provost, acting president of New York State University College at New Paltz and university professor of economics, then executive vice chancellor of the State University of New York System and president of the system's research foundation; and

WHEREAS, Jerome B. Komisar became president of the University of Alaska System in 1990, and with his wife, Natalie, immediately became deeply involved in the life of the University of Alaska, the community of Fairbanks and testate of Alaska; and

WHEREAS, Jerome B. Komisar took the University of Alaska's chief leadership position just three years after the institution had undergone a major and controversial restructuring that merged the system's 11 community colleges under the three, four-year campuses, and enabled the university to survive a $15 million state general fund budget reduction; and

WHEREAS, Jerome B. Komisar quickly became Alaska's foremost advocate for the benefits of higher education, and utilized the presidency of the University system to promote learning and research, to reduce the University's reliance on state support by increasing revenues from other sources, to rebuild and modernize the University's infrastructure, and to make the University more cost effective and accountable to the public; and

WHEREAS, under the leadership of Dr. Komisar, the University of Alaska expanded its federally supported programs, increased its land management efforts, initiated efforts to attract more private funds, and increased student revenues, reducing during his administration the university's dependence on state funds from 55 percent to 45 percent; and

WHEREAS, Jerome B. Komisar and the Board of Regents together made the University's deferred maintenance problems the system's number one priority until the governor and the Alaska Legislature began to address the problem in substantive ways; and

WHEREAS, Jerome B. Komisar's commitment to the University of Alaska's role in a global society resulted in a wide range of international agreements with the countries of the North Pacific Rim and the Circumpolar North and contributed greatly to an increased understanding and awareness of Alaska; and

WHEREAS, increased federal support during the administration of Dr. Komisar has been of major importance to the University and the state, both in providing research funding and in enabling the University to build an internationally recognized academic complex, including the Arctic Region Supercomputing Center in Fairbanks, the Aviation Technology Center in Anchorage and the expansion of the laboratory complex of the Fishery Industrial Technology Center in Kodiak; and

WHEREAS, Dr. Komisar guided the expansion of international programs, resulting in the American Russian Center at UAA and the International Arctic Research Center at UAF; and

 

WHEREAS, Dr. Komisar worked constantly to fulfill the University's mission to provide programs and services to Alaska's rural communities, and helped guide the University system toward increased distance delivery education; and

WHEREAS, Dr. Komisar has had a number of other State of Alaska assignments, including serving as founding chair of the Alaska Aerospace Development Corporation, serving on the board of directors of the Alaska SeaLife Center, member of the Raven Commission, member of the executive committee of Marketing Alaska and commissioner of the Western Interstate Commission for Higher Education; and

WHEREAS, Jerome B. Komisar at all times provided leadership with compassion for others, good humor and grace which served to ease the way through many troublesome issues; and

WHEREAS, Jerome B. Komisar always demonstrated his deep personal commitment to quality higher education and shown on a personal level his dedication, sense of purpose, energy and integrity befitting the highest standards of public service; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Dr. Jerome B. Komisar's outstanding service and extends to him this statement of appreciation for his contributions to the advancement of higher education in Alaska; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Dr. Jerome B. Komisar with a copy incorporated in the official minutes of the June 19, 1998 meeting of the Board of Regents of the University of Alaska.

MOTION

"The Board of Regents approves the resolution of appreciation for Dr. Jerome B. Komisar. This motion is effective June 19, 1998."

B. Marylou D. Burton

WHEREAS, Marylou D. Burton received three bachelor's degrees from Washington State University in Pullman, Washington, one in English, one in Education and one in Accounting and Finance; and

WHEREAS, Marylou D. Burton has taken miscellaneous courses at the University of Alaska as well as financial/auditing classes and seminars, and satisfied the continuing education requirements of the Alaska State Board of Accountancy, and is a Certified Public Accountant; and

WHEREAS, Marylou D. Burton began her professional career in 1977 as an auditor with the Division of Legislative Audit for the State of Alaska, and in 1981 became a manager auditor who planned, directed and reviewed the work of her staff and presented the audit results to the Legislative Budget and Audit Committee of the Alaska State Legislature; and

WHEREAS, Marylou D. Burton became a fiscal analyst with the Division of Legislative Finance in 1983 where she provided staff support to the House and Senate Finance Committees in preparation of the state's operating and capital budgets; and

WHEREAS, Marylou D. Burton, after two years in the heat of budget preparation for the state, decided with her husband to spend six years circumnavigating the planet on a forty-foot sailboat, and in 1991 she said they had returned poorer but better for the experience, and very happy to be home once again in Alaska; and

WHEREAS, Marylou D. Burton became finance officer for the Alaska Department of Fish and Game in December 1991, and in the position served as the chief accountant and senior finance officer for the department, supervising a staff of eighteen; and

WHEREAS, Marylou D. Burton joined the University of Alaska in 1993 as a senior budget analyst for the Statewide Budget Office in Fairbanks where she provided analysis and review of University budgets and provided liaison between the University and the state financial and budgetary systems; and

WHEREAS, Marylou D. Burton became director of budget development for the University of Alaska in 1995, a position in which she served the University with distinction, always providing timely, accurate and reliable information to the University President, the Vice President for Finance and Planning, and the Board of Regents; and

WHEREAS, Marylou D. Burton inspired her staff and others through her effective leadership of the University's decentralized budget process, and managed to bring much greater understanding and credibility to those processes; and

WHEREAS, Marylou D. Burton, with little or no advance notice, could sit down before a legislative committee and answer difficult questions with amiability and a technical grasp of the information that impressed all who heard her; and

WHEREAS, Marylou D. Burton always performed her duties with competence, skill and dedication to the best long-term interests of the University of Alaska,

NOW, THEREFORE, BE IT RESOLVED, that the Board of Regents recognizes the exception service of Marylou D. Burton, and extends to her this official statement of appreciation for her contributions to the University and the advancement of higher education in Alaska; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Marylou D. Burton with a copy incorporated in the official minutes of the June 19, 1998 meeting of the University of Alaska Board of Regents.

MOTION

"The Board of Regents approves the resolution of appreciation Marylou Burton. This motion is effective June 19, 1998."

C. Karen L. Cedzo

WHEREAS, Karen L. Cedzo received her bachelor's degree in international relations in 1973 and her master's degree in political science in 1975 from the University of Wisconsin-Milwaukee; and

WHEREAS, Karen L. Cedzo was accredited as a public relations counselor by the Public Relations Society of America in 1989 and continues as an active member of the organization both in Alaska and nationally; and

WHEREAS, Karen L. Cedzo was a reporter, anchor and news director of KTVF-TV and KFRB-AM from 1975 to 1978, and was a principal of Northern Information Services, a public relations firm; and

WHEREAS, Karen L. Cedzo joined the University of Alaska Fairbanks in 1979 to build the public affairs department and served as its first director from 1979 to 1985; and

WHEREAS, Karen L. Cedzo served as UAF's director of university relations from 1985 through 1990, and was associate vice chancellor for university relations and institutional advancement from 1990 until 1997 when she was named vice chancellor for university relations and advancement; and

WHEREAS , Karen L. Cedzo served as chair of the Council on University Relations and Development of the National Association of State Universities and Land Grant Colleges from 1991 to 1994 and as chair of the Educational and Cultural Organizations Section of the Public Relations Society of America and a member of the board of directors of the Alaska chapter of the Association; and

WHEREAS, Karen L. Cedzo served as a member and chair of the Northern Advisory Council for the Bureau of Land Management, and co-chaired the local organizing committee for the 1990 and 1994 Alaska State Chamber of Commerce conventions, and also teaches public relations courses for the Department of Journalism and Broadcasting at UAF; and

WHEREAS, Karen L. Cedzo directed and guided the growth and development of UAF's development office, and oversaw and implemented UAF's first private fundraising campaign, Northern Momentum, which netted more than $13 million for UAF; and

WHEREAS, Karen L. Cedzo's commitment to higher education and the University of Alaska Fairbanks and her service to the Fairbanks community have served as splendid examples of selfless public service for the benefit of her university, community, state and nation;

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents recognizes the dedicated service of Karen L. Cedzo, and extends to her this official statement of appreciation for her contributions to the university and the advancement of higher education in Alaska; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Karen L. Cedzo with a copy incorporated in the official minutes of the June 19, 1998, meeting of the University of Alaska Board of Regents.

MOTION

"The Board of Regents approves the resolution of appreciation for Karen Cedzo. This motion is effective June 19, 1998."

D. Dr. David K. Creamer

WHEREAS, David K. Creamer graduated from Ohio University in 1976 with a bachelor's degree in accounting, and earned his master's degree in governmental accounting from Kent State University in 1986; and

WHEREAS, David K. Creamer earned his Ph.D. in higher education administration with a minor in public finance from Kent State in 1990, and became a Certified Public Accountant; and

WHEREAS, Dr. David K. Creamer began his higher education career in 1982 when he became director of internal auditing for Kent State University, a position he held until 1987 when he became comptroller of Kent State; and

WHEREAS, Dr. Creamer moved to Iowa State University in Ames, Iowa, in 1990, as controller and university secretary; and

WHEREAS, Dr. Creamer became vice president for business and treasurer of Shawnee State University in Portsmouth, Ohio, in 1990; and

WHEREAS, Dr. Creamer made his move to Alaska in 1995 when he became vice president for finance and planning of the University of Alaska; and

WHEREAS, Dr. Creamer brought to the vice presidential position an outstanding record of experience and leadership in higher education budgeting, financial management and administration; and

WHEREAS, Dr. Creamer served the University of Alaska with distinction as he helped guide reductions in administrative costs and to improve academic services and programs through a combination of cost reductions and program reallocations; and

WHEREAS, Dr. Creamer worked well with the business officers of the University of Alaska system, and ably represented the statewide administration in systemwide efforts to enhance revenues and provide the best educational programs and services possible with the resources at hand; and

WHEREAS, Dr. Creamer helped guide the development of the relationship between the University of Alaska and Japanese scientific and agency interests that culminated in the agreement to build the International Arctic Research Center on the UAF campus; and

WHEREAS, Dr. David K. Creamer won the esteem of his colleagues and peers for his keen insights, leadership, competence and expertise;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of David K. Creamer's outstanding service to the University and extends to him this statement of recognition and appreciation; and

BE IT FURTHER RESOLVED, that this resolution be conveyed to Dr. David K. Creamer with a copy to be incorporated in the official minutes of the June 19, 1998, meeting of the Board of Regents of the University of Alaska.

MOTION

"The Board of Regents approves the resolution of appreciation for Dr. David K. Creamer. This motion is effective June 19, 1998."

E. Dr. John P. Keating

WHEREAS, John P. Keating was born and reared in San Francisco, California, and attended Gonzaga University where he received a bachelor's degree in the classics and philosophy in 1961, and a master's degree in philosophy in 1962; and

WHEREAS, John P. Keating continued his education with a M.S. Th. degree in theology in 1968 from the University of Santa Clara; and

WHEREAS, John P. Keating went on to receive a master's degree in 1971 and a Ph.D. degree in 1972 in social psychology at Ohio State University; and

WHEREAS, Dr. John P. Keating began his academic career in higher education as an assistant professor of psychology at the University of Washington; and

WHEREAS, Dr. John P. Keating further immersed himself in the academic life of the University of Washington by gaining joint appointments as an adjunct professor of the Institute of Environmental Studies in 1975, and as a faculty associate in the Comparative Religion Program in 1976; and

WHEREAS, Dr. John P. Keating became an associate professor of psychology in 1977 and professor of psychology in 1990; and

WHEREAS, Dr. John P. Keating began his administrative career by becoming the vice provost and dean of branch campuses in 1990 for the University of Washington; and

WHEREAS, Dr. John P. Keating came to Alaska as a tenured faculty member in the UAF Department of Psychology, and provost of the University of Alaska Fairbanks in 1994; and

WHEREAS, Dr. John P. Keating has throughout his career demonstrated his commitment to quality academic instruction by offering numerous undergraduate and graduate level courses, serving on graduate committees and giving presentations as a guest lecturer; and

WHEREAS, Dr. John P. Keating has always demonstrated a commitment to academic research through extensive scholarly publications and technical reports in the field of psychology, public presentations, invited speeches, participation in panel discussions and the receipt of numerous grants and contracts; and

WHEREAS, Dr. John P. Keating's passion for the creation of knowledge through research was effectively conveyed to Alaska decision makers by his skillful presentations to the Board of Regents and members of the Alaska State Legislature about the value of research conducted throughout the University of Alaska system; and

WHEREAS, Dr. John P. Keating effectively helped guide the University of Alaska's academic initiatives as chair of the Systemwide Academic Council and in that position continued to demonstrate his lifelong commitment to academic service; and

WHEREAS, Dr. John P. Keating inspired and encouraged his colleagues throughout the University of Alaska system through his open door policy, genial personality, and his broad participation in University and community affairs and in professional societies; and

WHEREAS, Dr. John P. Keating and his wife Pamela are departing Alaska for Wisconsin where he will become chancellor of the University of Wisconsin at Parkside,

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska officially recognizes Dr. John P. Keating's outstanding service and dedication, and extends this statement of appreciation and gratitude for his contributions to the development of higher education in Alaska; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Dr. John P. Keating, with a copy to be incorporated in the official minutes of the June 19, 1998 meeting of the University of Alaska Board of Regents.

MOTION

"The Board of Regents approves the resolution of appreciation for Dr. John P. Keating. This motion is effective June 19, 1998."

F. Dr. Michael L. Rice

WHEREAS, Michael L. Rice received his bachelor's degree in business administration and his master's in business administration from Florida State University, and his Ph.D. from the University of North Carolina at Chapel Hill; and

WHEREAS, Dr. Michael L. Rice began his career in higher education as assistant professor of finance in the School of Business Administration at the University of North Carolina at Chapel Hill in 1974, and in 1980 he became associate dean and associate professor of management at the Babcock Graduate School of Management at Wake Forest University in Winston-Salem, North Carolina, a position he held until 1983; and

WHEREAS, Dr. Michael L. Rice first visited Alaska with his wife in 1979 when they flew their own Cessna 182 to Alaska to spend the summer sightseeing, and four years later jumped at the chance to return to Alaska as dean and professor in the School of Management at the University of Alaska Fairbanks; and

WHEREAS, Dr. Michael L. Rice, in just five years as dean of the School of Management gained special recognition that came with the accreditation by the American Assembly of Collegiate Schools of Business of the UAF School of Management, one of 72 such schools out of 1,200 in the country to gain such accreditation; and

WHEREAS, Dr. Michael L. Rice became acting vice chancellor for administrative services at UAF in April 1991, and a year later was named to the vice chancellor position from which he successfully helped focus attention on the deferred maintenance requirements of the UAF campus and then directed campus efforts to utilize available funds to address the most pressing needs; and

WHEREAS, Dr. Michael L. Rice is active in the Fairbanks community and is past president of the United Way of the Tanana Valley and former president of the Fairbanks Rotary, and a board member of the Fairbanks Industrial Development Corporation; and

WHEREAS, Dr. Michael L. Rice has served as vice chancellor for administrative services during one of the most challenging times in UAF's history, and his leadership has been vital in the effort to reduce the university's administrative costs, including energy costs, and to be able to reallocate the money saved for use in academic programs; and

WHEREAS, Dr. Michael L. Rice participated with UAF researchers to secure the Coal Water Project, a commercial demonstration project that will result in long term benefits to UAF's facilities and mineral engineering research, as well as helping to put UAF in the forefront of exploring other avenues of diversifying Alaska's economy while reducing a dependency on oil;

NOW, THEREFORE BE IT RESOLVED, that the Board of Regents takes official recognition of Dr. Michael L. Rice's outstanding service to the University of Alaska Fairbanks and extends to him this statement of recognition and appreciation; and

BE IT FURTHER RESOLVED, that this resolution be conveyed to Dr. Michael L. Rice with a copy incorporated in the official minutes of the June 19, 1998, meeting of the Board of Regents of the University of Alaska.

MOTION

"The Board of Regents approves the resolution of appreciation for Dr. Michael L. Rice. This motion is effective June 19, 1998."

 

IX. Approval of FY00 Meeting Schedule

Board members will discuss and approve a new meeting schedule for FY00 as suggested below. The previously approved schedule for FY99 is also printed for information purposes.

FY99 Meeting Dates /Location

August 20-21, 1998 / Bethel

October 1-2, 1998  /Fairbanks

November 19-20, 1998 / Anchorage

February 18-19, 1999 / Juneau

April 22-23, 1999 / Juneau

June 17-18, 1999 Fairbanks

 

FY00 Meeting Dates  / Location

August 19-20, 1999 / Nome

September 30/October 1, 1999 / Fairbanks

November 18-19, 1999 / Anchorage

February 17-18, 2000 / Juneau

April 20-21, 2000 / Juneau

June 15-16, 2000 / Anchorage

The President recommends that:

MOTION

"The Board of Regents approves the FY00 Meeting Schedule as presented. This motion is effective June 19, 1998."

X. Approval of Naming of UAF Rifle Range

Joan K. Wadlow, chancellor at the University of Alaska Fairbanks, has forwarded a recommendation regarding the naming of the Patty Center Rifle Range on the UAF campus. Board members were given information under executive session cover. This proposal has also been endorsed by the UAF director of athletics and by members of the Fairbanks community.

The President recommends that:

MOTION

"The Board of Regents approves the naming of Patty Center Rifle Range the [           ]. This motion is effective June 19, 1998."

XI. Appointment of Acting President

From July 1, 1998 until President-Elect Hamilton assumes office, it will be necessary for the University of Alaska to have a designated acting executive.

MOTION

"The Board of Regents appoints _________________________________________

as Acting President, commencing on the departure of President Komisar and ending on the arrival of President-Elect Hamilton. This motion is effective June 19, 1998."

XII. Discussion Regarding Retreat for Board of Regents and New President

President-elect Hamilton has expressed his desire to meet in retreat with the Board of Regents soon after his arrival to discuss vision for the University of Alaska and expectations of the presidency. The board will discuss possible dates, locations and a facilitator for this retreat.

XIII. Election of Officers

In accordance with Regents' Policy 01.01.01, Article III, Section 2, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote.

At the June 19, 1998 annual meeting in Fairbanks, a slate of nominees will be presented by the Nomination Committee, nominations may be made from the floor, and an election will be held for the following Board officers: President, Vice President, Secretary, Treasurer.

A possible motion is stated below.

MOTION

"The Board of Regents elects the following officers for FY99:

President:

Vice President:

Secretary:

Treasurer:

This motion is effective June 19, 1998."

XIV. Future Agenda Items

XV. Chancellors' Status Reports (10 minutes per MAU)

XVI. Report from Alaska Commission on Postsecondary Education Representatives

XVII. Presidents' and Board of Regents' Comments

XVIII.  Executive Session

XIX. Adjourn


 
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